FUN DAY

As BAC students we organized and planned a fun day sporty activity. (Wendroff, .2004) explains fun day to an activity or situation as fun, if you think it is pleasant and enjoyable and it causes you to feel happy. It was held on the 28^th march 2015 at the FCTVE sports ground. There are certain aspects that were considered during the planning of the event like communication.

COMMUNICATION
According to Burke, (2010) defines communication as the sharing of information between two or more individuals or groups to reach a common understanding and also woods and King (2002) states that communication is simply the act of transferring information from one place to another. They are different categories of communication but Spoken or verbal communication was mostly used at the event. There was effective communication between the kitchen department and service team, when there was changes on the menu because of lack of commodities to inform the guest and on when to take the food to the grounds. (Adler and Elmhorst, 1999) states that listening is the most frequent aspect of workplace communication. Working together as a team shows that the event planners were listening to each other and respecting each other decisions or ideas. This leads to a successful event at the end of the day.
REFERENCE

Adler, R. B. &Elmhorst, J. M. (1999) Communicating at Work: Principles and Practices for Business and the Professions McGraw Hill Singapore
Burke, R. (2010) Event Communication Skills: Planning and Control Techniques, 4th edn. Chichester, John Wiley and Sons
Wendroff, A.L, (2004).Special Events: Proven Strategies for Nonprofit Fundraising. Hoboken, New Jersey, John Wiley & Sons Inc.
Woods, R.H and king, J.Z (2002).Leadership and Management in the Hospitality Industry, Michigan; Educational Institute

BRAAI FESTIVAL

The braai festival at Barbara Bistro restaurant reached its 5^th anniversary in 2014.Every year the largest festival is being hosted in different regions of the country and brings the top musicians Jazz, classical music, rock music and popular music attracting over thousands chefs and cooks of Botswana, to show case the skill and experience in braai different meats e.g. pork, lamb, beef, chicken, turkey and goat meat. It also brings different of people from different sides of the country. The major challenge for the event was time.

TIME MANAGEMENT

According to Bowdin et al (2012) states that time management is setting the time scale for each task. The event was supposed to start at 1500hrs but because of the delays as some chefs had not set-up their braai stands the event started three hours after. For a successful event an event planner should recommend a personal planning tool to improve your productivity (Chapman and Rupturd 2008) which are action plan, pocket diaries, calendars and wall charts. At the event it showed that the planner did not organize the logistics of the event as people were confused of were to set-up the braai, he was doing everything without delegating people. Delegation means assigning responsibility for a task to someone else, freeing up some of your time for tasks that require your expertise (Morgenstern,2004) The event plan should have delegated some duties to appropriate person to do them, to save time and make a successful event.

REFERENCE

Bowdin,G.A.,Allen,J.,0’Toole,W.,Harris,R.,and McDonnell(2012)Events Management ,3rd edn:Routledge: USA

Chapman, W.S. and Rupured, M. (2008) Time Management. Butterworth-Heinemann

Morgenstern, J. (2004) Time Management from the inside Out. New York: Henry Holt and Company.

AWARD CEREMONY

Adansonia Hotel, hosted the award ceremony for Botswana Unified Revenue Services (BURS) on the 01-November 2014.According to (Bowdin et.al 2012) states that an award is a price or certificate that a person is given for doing something well. BURS organize and plan the award ceremony for their employees every year, as a way of motivating them.

MOTIVATION

According to (Nickson, 2007) viewed motivation as an important tool in the support of behavior to meet organizational needs and as a stimulator feature that unleashes the tendency for business continuation and also Christ et.al, (2012) explains that motivation is referred to as being the reason that leads an individuals into the realization of a particular action with a definite purpose of achieving certain goals whether these are personal or organization. All the above definition explains that the individual or employee must be satisfied in order to meet assured targets in the organization. At the event the employees were given bonus cheques and certificate of the best employee of the year. The managers of BURS showed that they appreciate their employees work by awarding them, these indicates good communication between the managers and employees .By communicating with your employees leads to respect and trust, a happy employee exceeds customer expectation.

REFERENCE

Bowdin,G.A.,Allen,J.,0’Toole,W.,Harris,R.,and McDonnell(2012)Events Management ,Routledge: USA

Christ,M.H.,Emett,S.A.,Summers,S.L and Wood,D.A.(2012) The effects Preventive and Detective Controls on Employee Performance and Motivation:USA

Nickson, D. (2007) Human Resources Management. Butterworth-Heinemann